Work Order Format in Excel for Construction (Free)

A work order format for construction and subcontract work — issue scope, quantities and agreed rates to a contractor/agency, with amounts and GST totalled automatically. India-ready Excel + PDF. Free, editable.

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What is a work order?

A work order authorises a contractor or agency to execute a defined scope of work at agreed item rates. It governs measurement and payment (via RA bills) and sits alongside the agreement for subcontracted work.

Work Order format — sample

Item-rate work order with auto-calculated amounts and GST:

Sl	Description of Item / Work	Unit	Qty	Rate	Amount
1	Brick masonry in CM 1:6 (230 mm)	cum	85	₹5,400	₹459,000
2	12 mm cement plaster CM 1:4	sqm	640	₹295	₹188,800
3	Vitrified tile flooring 600x600 (laying)	sqm	420	₹185	₹77,700
SUB-TOTAL (Basic)					₹725,500
GRAND TOTAL (incl. 18% GST)					₹856,090

What to include

Work order header — contractor/agency, WO number, date, project/site, completion date.
Description of work — scope item, clearly defined.
Unit, Qty, Rate, Amount — amount auto-calculated.
GST & total — computed for you.
Terms — measurement basis, retention %, payment, drawings/specs.

How to prepare it (step by step)

Fill the contractor, WO number, project and completion date.
List each work item with unit, quantity and agreed rate.
Set retention %, payment and measurement terms.
Authorise and issue the work order.
Measure executed quantities and bill via RA bills.

Managing subcontractors on spreadsheets?

Work orders, RA bills and retention across many subcontractors get messy fast. ProjectsNext runs work orders → measurement → RA bills → retention with a full audit trail.

See procurement in ProjectsNext →

Frequently asked questions

What is a work order in construction?
A document authorising a contractor to carry out defined work at agreed rates, governing measurement and payment.

What is the difference between a work order and a purchase order?
A purchase order is for supply of materials/goods; a work order is for execution of work/services (usually with labour).

How do I make a work order in Excel?
Download the template, list scope items with quantities and rates; amounts and GST total automatically.

Is the work order template free?
Yes — Excel and PDF, free and editable.

More construction procurement formats: all templates · Comparative Statement · Purchase Order · RFQ · BOQ.