Material Indent Format in Excel (Free Download)
A material indent format (site stores requisition) — request materials from stores/purchase with required quantity, stock in hand and net quantity auto-calculated. India-ready Excel + PDF. Free, editable.
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⬇ Download Excel (.xlsx) ⬇ Download PDFWhat is a material indent?
A material indent (or requisition) is the site's formal request for materials — it triggers issue from stores or a fresh purchase. Net quantity = required minus stock in hand, so you only buy what's needed.
Material Indent format — sample
Indent with net quantity calculated from required minus stock:
| Sl | Material Description / Specification | Unit | Qty Required | Stock in Hand | Net Qty | Remarks |
|---|---|---|---|---|---|---|
| 1 | Cement OPC 53 Grade | Bag | 200 | 30 | 170 | |
| 2 | TMT Steel Fe 500D (12 mm) | MT | 8 | 1 | 7 | |
| 3 | Binding wire | kg | 60 | 5 | 55 |
What to include
- Indent header — project/site, indent number, indented by, date, required-by date.
- Material & specification — what's needed, clearly described.
- Unit & Qty Required — quantity needed for the activity.
- Stock in Hand & Net Qty — net = required − stock, auto-calculated.
- Approvals — indented by, store in-charge, approved by.
How to prepare it (step by step)
- Fill the site, indent number, indented-by and required-by date.
- List each material with unit and required quantity.
- Enter stock in hand; net quantity calculates automatically.
- Get it approved by the store in-charge / project head.
- Issue from stores or raise an RFQ / PO for the net quantity.
Paper indents lose the link to stock, budgets and POs. ProjectsNext runs indent → approval → PO → GRN against live stock and project budgets.
See procurement in ProjectsNext →Frequently asked questions
A site requisition listing materials, required quantities and stock on hand, used to request issue or purchase.
An indent is an internal request for materials; a purchase order is the external order placed on a supplier.
Download the template, list materials with required quantity and stock; net quantity calculates automatically.
Yes — Excel and PDF, free and editable.
More construction procurement formats: all templates · Comparative Statement · Purchase Order · RFQ · BOQ.